Unlock Efficiency in the Transportation Industry with AI-powered document processing
Manual data entry is a drag on your company’s efficiency and bottom line, whether you are aware of it or not.
The volume of documents that are generated daily in the transportation industry is astounding. Eventually, throwing increasing amounts of human and financial capital at the problem becomes unsustainable.
Companies invest large sums every year to make sure they have enough staff to process the ever-growing number of documents that need to be digitized.
In addition to being costly and time-consuming, manual document processing and data entry can be tedious and, to varying degrees, error-prone.
That's where Mely.ai's document processing solution comes in.
Making the switch to Mely.ai’s Intelligent Document Processing (IDP) will streamline your data management and automate the handling of a wide range of documents critical to your operations.
Adding our software to your workflow doesn't mean completely changing how you do business either, your current processes and tools remain in place; they are just made much easier and more efficient!
On average, our clients are realizing savings of $100,000+ annually while improving their operational efficiency and reducing errors.
How Manual Document Processing is Slowing You Down
Here are some of the main reasons why manual data entry is becoming a thing of the past in the transportation industry, and why it should be a priority for your company to transition to a better solution:
Manual Document processing is Time-Consuming:
Manually processing documents, such as invoices, bills of lading, shipping manifests, and other trade documents can be a slow and time-consuming process. This is particularly true for industries such as transportation, where large volumes of documents are generated on a daily basis. As the volume of documents to process grows, so do staffing needs. Resulting in a never ending cycle of needing to increase the resources allocated to the problem, diverting time, attention, and funds from other priorities.
Manual Document Processing is Tedious:
Manual data entry and document processing tasks are often repetitive, making them a tedious and monotonous job for employees. This can lead to a high level of boredom, which can have a negative impact on employee retention, morale, and productivity.
Manual Document Processing is Error-Prone:
As with any human driven process, manually processing documents involves a high risk of human error, such as typos, transposition errors, or incorrect data entry. These errors can have significant consequences, such as delayed shipments, incorrect invoicing, or incorrect billing, as well as compliance and regulatory consequences in extreme cases.
Manual Document Processing is expensive:
Manually processing documents requires a significant amount of human resources, which can be expensive for a company. This cost can be further increased by the need for additional staff to check and verify the data, as well as the costs associated with correcting any errors that are made. These costs can quickly add up, without a mitigation plan in place.
Manual Document Processing is Inefficient:
The manual process of document processing and data entry is often slow and inefficient, leading to longer lead times, higher costs, and lower levels of productivity. This can impact a company's competitiveness and profitability, particularly in industries such as transportation, where time is of the essence.
No More Manual
In the transportation industry, specific documents like quotation sheets, proof of delivery, and a bill of lading play a crucial role in ensuring smooth operations. However, manual processing of these documents is time-consuming, error-prone, and resource-intensive.
Mely.ai's Intelligent Document Processing (IDP) technology will address these challenges associated with processing these documents and unlock efficiency for transportation businesses.
Quotation Sheets
Quotation sheets are vital for pricing and securing transportation services. At Mely.ai, we will automate the processing of quotation sheets by extracting relevant information such as weight, volume, and distance. Our system automates data extraction, reducing processing time and improving accuracy. And our advanced algorithms can read quotation sheets accurately in the time it takes you to make a cup of coffee, enabling carriers to generate quotes in real-time.
Proof of Delivery
Proof of delivery documents provide the delivery date, time, and recipient's signature. This can lead to numerous mistakes when dealt with manually, but Mely.ai’s advanced algorithms can verify the accuracy of the information on the POD, reducing the risk of errors and disputes. Mely.ai's IDP technology effortlessly captures and validates proof of delivery data, minimizing errors and ensuring transparency. By automating the extraction and integration of proof of delivery information, businesses can enhance their operational efficiency, improve customer satisfaction, and eliminate disputes.
Bill of Lading
The bill of lading is another essential document that carriers need to process accurately and promptly. At Mely.ai, we can automate the processing of bill of ladings by extracting relevant information such as the shipper's and consignee's details, the origin and destination of the shipment, and the type of goods being shipped, reducing processing time and improving data accuracy. Our solution can also detect any discrepancies between the bill of lading and other documents, reducing the risk of inaccuracies and delays.
Staying ahead of your competitors in a competitive industry
In any industry, time is money. But process innovation and efficiency are even more important in competitive industries such as the trucking industry, as they can have a significant impact on the company’s competitiveness and profitability.
The difference between a good company and a great one often boils down to small behind-the-scenes factors, and more often than not, one of the largest contributors is process and financial efficiency.
Here are ways a more automated, systematic, and efficient way of processing documents can help your company increase efficiency and competitiveness:
Improved Response Time and Time-to-Market
In life, time is of the essence, but the ability to react quickly is even more important in a fast-paced industry like yours. The ability to process and act on information quickly and efficiently can be the difference between winning and losing business. By automating manual document processing and data entry tasks, companies can reduce lead times, increase efficiency, and get the tedious administrative tasks done more quickly, so resources can be better allocated to activities that drive value.
Cost Savings That Go Directly to the Bottom Line
The manual processing of documents and data entry is both labor-intensive and costly. By using AI-powered document processing software, companies can reduce labor costs, reduce the risk of errors, and streamline processes, leading to lower operating costs and increased profitability.
Improved Data Management
AI-powered document processing software can help companies better manage their data, leading to improved decision-making, increased operational efficiency, better compliance, and improved customer satisfaction.
Competitive Advantage:
By automating tedious, repetitive, manual tasks, companies can differentiate themselves from their competitors and gain a competitive advantage in the marketplace. If you aren’t already using AI-powered software to gain a competitive advantage, you can be sure that many of your competitors are either currently using it or will be using it shortly.
Automating many of the manual tasks associated with document processing and data entry can greatly reduce the risk of errors, increase efficiency, and drive cost savings while also being a competitive advantage in the current market environment. Does your company want to be one of the few that ignores AI-powered software and processes, and their benefits?
Conclusion
The majority of transportation organizations are aware that data is the most crucial aspect of their business strategy. Yet, many still rely on manual data entry, which leads to costly errors.
Mely.ai’s IDP software reduces a company’s labor costs, moves goods faster, gives real-time insights, improves accuracy, and improves communication across the board.
Our software seamlessly integrates with existing systems, and ensures accessible and real-time data, enabling informed decision-making, prompt customer response, and proactive discrepancy resolution.
By embracing automated document processing, transportation businesses can reap a significant reduction in errors, faster turnaround times, and improved overall operational efficiency.
Our clients save an average of $100,000 per year, while getting an average of 40%+ return on their investment (ROI) and less than a 6 month payback period.
Book a free, no obligation demo with one of our experts, to get a custom proposal for your company’s specific needs.